Integrating the best task management app with Microsoft 365, particularly Microsoft Teams, offers organizations optimized workflows, increased productivity, and enhanced team collaboration without the need to switch between applications.
The following tools have been selected based on customer reviews and feedback, ensuring they uphold standards of efficiency and reliability. These applications are specifically designed to integrate seamlessly with Microsoft Teams for effective project and task management.
Finding the Best Task Management App for Microsoft Teams
1.Trovve
Microsoft Team App store rating: 4.8
Notable comment from app store:
I have been using this app to manage my clients’ information and timelines to complete tasks. It is extremely easy to use and makes managing projects a breeze! If you have a business that needs workflow management, I highly recommend this app!
Trovve is considered one of the best task management apps, offering AI-enhanced project management and collaboration within Microsoft Teams and Microsoft 365. It helps teams plan, communicate, and manage project tasks without switching between multiple apps. With deep integration into Microsoft 365, Trovve streamlines project workflows, document management, and team coordination in one centralized workspace.
What the App Does:
- Enables seamless project planning, task management, and team collaboration within Microsoft Teams.
- Automates project setup, task generation, and document organization using AI-powered tools.
- Centralizes workflow management with Kanban boards, task lists, and real-time progress tracking.
Key Features:
- AI-Powered Project Creation & Task Management: Generate project structures, automate task assignments, and organize workflows efficiently.
- Microsoft 365 & SharePoint Integration: Store and manage project documents within SharePoint and OneDrive for seamless access.
- Collaboration & Productivity Tools: Manage teams, assign roles, track performance, and communicate through built-in chat and notifications.
What It Is Used For:
- Project and Task Management: Plan, assign, and track projects efficiently without leaving Microsoft Teams.
- Team Collaboration & Communication: Share updates, manage team roles, and streamline coordination.
- File & Workflow Automation: Organize documents, automate repetitive tasks, and enhance productivity across teams.
2. Agile Task Board
Microsoft Team App store rating: 4.6
Notable comment from app store:
Great for tracking tasks and makes keeping up with things easy, having the ability to create multiple sub-boards would be nice.
What the App Does:
- Converts physical agile boards into a digital format.
- Direct integration with Microsoft Teams.
- Visualizes tasks and workflows with customizable layouts.
Key Features:
- Microsoft Teams integration and SharePoint Online storage.
- Customizable task management: columns, swimlanes, drag-and-drop, and color coding.
- Real-time collaboration: updates, assignments, search, checklists, file attachments, and links.
What It is Used For
- Managing agile projects and tasks.
- Enhancing team collaboration in a digital space.
- Streamlining task organization and workflow for better productivity.
3. MyTask2do
Microsoft Team App store rating: 4.7
What the App Does:
- Consolidates team tasks and project updates into a real-time, cloud-based platform.
- Simplifies scheduling, assignment, and tracking through an integrated system.
- Requires Microsoft email sign-up and operates on a subscription basis.
Key Features:
- Task Management Tools: Task Calendar for viewing/scheduling, drag-and-drop, and recurring tasks.
- Project Oversight: Customizable dashboard and calendar to track deliverables, roles, and progress with time logs and timesheets.
- Collaboration & Communication: Built-in commenting, chat, email-to-task conversion, file attachments, cloud backup, and file search.
What It Is Used For:
- Efficiently managing and organizing team tasks and projects.
- Enhancing collaboration, accountability, and real-time communication.
- Streamlining task tracking, time logging, and document management to optimize business processes.
4. Tasks in a Box
Microsoft Team App store rating: 4.5
Notable comment from app store:
Tool works great! Easy to use and available on multiple platforms. And it’s a well-arranged tool! Tasks in a Box is a meeting and project management tool designed to boost team collaboration and efficiency. It helps users plan, organize, and track meeting agendas, action items, and project tasks on a single platform, ensuring meetings are productive.
What the App Does:
- Organizes agendas, tracks actions, and ensures follow-ups.
- Centralizes collaboration, document sharing, and decision-making.
- Enhances productivity with integrated task management to monitor progress between meetings.
Key Features:
- Meeting Organization: Collaborate on agendas, assign actions, and set due dates.
- Task and Progress Tracking: Monitor tasks and ensure follow-ups.
- Seamless Collaboration: Share minutes, track decisions, and centralize discussions and documents.
Uses:
- Running productive meetings with clear action points.
- Tracking tasks and ensuring accountability.
- Improving project efficiency by managing follow-ups and progress between meetings.
5. Virto Kanban
Microsoft Team App store rating: 4.8
Notable comment from app store:
Very useful tool for managing tasks in MS teams. Recommend.
Virto Kanban is a project and task management tool integrated with Microsoft Teams, offering a visual way to manage workflows. It features customizable boards, real-time tracking, and collaborative tools to enhance productivity.
App Functions:
- Customizable Kanban boards for tasks within Microsoft Teams.
- Visual progress tracking with swimlanes and charts.
- Team-based permissions and cross-device usability for collaboration.
Key Features:
- Seamless Integration: Embed Kanban boards in Microsoft Teams.
- Custom Workflows: Use templates or design custom boards.
- Task Management: Assign tasks, set deadlines, and track achievements with charts.
Uses:
- Project Management: Oversee workflows and deadlines.
- Agile Development: Manage development processes.
- Recruiting & Onboarding: Organize hiring and training workflows.
- Customer Support & Content Planning: Manage tickets and publishing.
- Inventory Management: Track stock levels and sales workflows.
6. Teamflect
Microsoft Team App store rating: 4.3
Notable comment from app store:
With the addition of the checklist feature, the tasks module has become much more useful. Great app.
What the App Is About:
Teamflect is a performance management tool that integrates with Microsoft Teams, helping organizations boost employee performance through streamlined goal setting, reviews, feedback, and engagement.
What the App Does:
- Automates performance management within Microsoft Teams (goal tracking, reviews)
- Enhances engagement with feedback, surveys, and recognition
- Simplifies collaboration with task management, 1-on-1 meetings, and career development tools
Key Features:
- Performance Reviews & Goal Tracking: Streamline appraisals, set goals, automate check-ins
- Employee Engagement & Recognition: Conduct surveys, enable feedback, reward achievements
- Task & Meeting Management: Organize tasks, facilitate meetings, track career development
What It Is Used For:
- Conducting performance reviews and aligning team goals
- Measuring and improving employee engagement
- Managing tasks, meetings, and career growth in one platform
7. MindManager
Microsoft Team App store rating: 4.1
Notable comment from app store:
Great app so far. Like the fact you can link it to SharePoint, Outlook, and Teams….everything under one umbrella. Unfortunately, I don’t have the 2021 version, only 2020 so I cannot link my Teams tasks.
What the App Is About:
MindManager is a tool for organizing ideas, managing projects, and streamlining workflows within Microsoft Teams. It transforms complex information into visual formats like mind maps and flowcharts to improve decision-making and efficiency.
What the App Does:
- Converts ideas into visual maps, flowcharts, and matrices.
- Enables real-time collaboration on maps and dashboards.
- Manages tasks and optimizes processes within Microsoft Teams.
Key Features:
- Visual Workflow Management: Create maps and process flows for projects.
- Team Collaboration & Co-Editing: Collaborate in real time.
- Project Tracking & Organization: Track tasks and progress within Microsoft Teams.
What It Is Used For:
- Brainstorming & Idea Organization: Map out thoughts and concepts.
- Project & Task Management: Track projects and streamline workflows.
- Process Optimization: Improve efficiency and decision-making.
8. Huddo Boards
Microsoft Team App store rating: 4.3
About the App:
Huddo Boards is a visual task management tool that integrates with Microsoft 365 and Teams, helping teams organize, manage, and track projects efficiently.
Features:
- Flexible Views: Choose from Kanban, Gantt, MindMap, and List views for project visualization.
- Collaboration Tools: Use task dependencies, live updates, comments, and file sharing to enhance teamwork.
- Automation: Leverage templates, task dependencies, Zapier, and Power Automate to streamline workflows.
Uses:
- Project Management: Plan, execute, and track tasks across teams.
- Team Collaboration: Share updates and assign tasks within Microsoft 365.
- Workflow Automation: Automate tasks and integrate other tools for efficiency
9. Workstream.ai
Microsoft Team App store rating: 4.9
Notable comment from app store:
The simple design and easy user flow is what really bought my attention. We downloaded it a couple of days ago and so far, so good. I am using it for my personal and professional tasks and the results are astonishing.
What the App Is About:
Workstreams.ai is a task management and collaboration tool for Microsoft Teams. It helps teams prioritize tasks, track progress, and collaborate using Kanban boards. Workstreams.ai turns ideas into tasks and provides data-driven insights.
What the App Does:
- Creates, assigns, and tracks tasks within Kanban boards.
- Organizes workflows and prioritizes tasks to enhance collaboration.
- Offers insights to boost productivity and decision-making.
Key Features:
- Task Management: Streamline workflows by creating, assigning, and labeling tasks.
- Kanban Boards: Visualize progress and manage tasks.
- Data Insights: Use analytics to improve team performance.
What It Is Used For:
- Project Management: Organize tasks and track deadlines.
- Team Collaboration: Assign tasks, share insights, and coordinate effectively.
- Performance Optimization: Enhance productivity with data-driven insights.
Selecting an optimal task management application is crucial for teams to enhance collaboration, automate workflows, and improve productivity within Microsoft Teams. By leveraging automation, data insights, and platforms like Workstreams.ai, organizations can streamline their processes, facilitate effective teamwork, and make well-informed decisions. These advanced tools empower teams to prioritize efficiently, execute tasks seamlessly, and optimize performance, thereby fostering success and innovation in today’s rapidly evolving work environment.
