Category: Artificial Inteligence

Using AI image to text features can improve your efficiency by turning screenshots into tasks that you can act on. With Trovve AI and the Windows snipping tool, you can make sure that nothing important gets missed. Let’s explore how you can use these tools to simplify your workflow and increase productivity. 

Converting images to Text with Windows Snipping Tool

The Windows snipping tool now includes a feature that allows you to extract text from images. Here’s how you can use it: 

Open the Snipping Tool:

• Press the Windows key and type “Snipping Tool” to open it.
• Alternatively, use the shortcut Windows + Shift + S to launch it directly.

Capture Your Screenshot:

• Click on New to start a new snip.
• Ensure the snip type is set to Rectangular Snip.
• Highlight the text area you want to capture.

Convert Image to Text:

• After capturing the text, click on the Text Actions icon.
• The tool will convert the text in the image to editable text.
• Click on Copy all text to copy the converted text to your clipboard.

Snipping tool

sniping tool- Copy all text

Now that you have your text, let’s move it into Trovve AI to generate tasks. 

Using Trovve AI to Turn Text into Tasks

In Trovve, the process of creating tasks from your captured text is straightforward. Follow these steps from the My Day screen:

Access the Ask AI Feature:

• Click on the Ask AI button.
• Select Generate Tasks from the options.

Generate task drop down

Enter Your Task Information:

• Paste the copied text into the input field.
• Set the start and end dates for the task completion range.
• Assign the task to a specific project if needed.
• Set an assignee if you want to assign the task to a particular person.

Task generator pop up

Generate and Add Tasks:

• Click on Generate.
• Review the list of generated tasks.
• Select the tasks you want to keep.
• Click Add to Project to assign them to a project or choose Add to My Day/To-Do if the tasks are for the current user.

Generated task

Practical Use Cases and Sample Prompts

Here are some practical use cases for using Trovve AI’s AI image to text conversion capabilities and the Windows snipping tool, along with sample prompts to help you get started: 

1. Transform Handwritten Notes into Actionable Tasks

Scenario: During a brainstorming session, ideas are noted on a whiteboard.

• Prompt: “Convert the following brainstorming session notes into actionable tasks: Review marketing strategy, Update website content, Schedule team meeting, Design new product brochure.”
• Value: Digitize spontaneous ideas, ensuring they are organized and actionable.

2. Convert Webinar Screenshots to Action Items

Scenario: Key points are displayed on screen during an online seminar.

• Prompt: “Create tasks from these webinar takeaways: Implement new software update, Train staff on new features, Review customer feedback, Plan follow-up webinar.”
• Value: Turn real-time insights into immediate actions, improving follow-through and productivity.

3. Extract Tasks from Images in Emails or Documents

Scenario: Emails and documents sometimes include images with crucial text.

• Prompt: “Generate tasks from the following image content: Complete project report, contact supplier for quotes, Prepare presentation slides, Review budget proposal.”
• Value: Ensure vital information embedded in images is not overlooked and becomes actionable.

4. Turn Client Feedback into Improvement Tasks

Scenario: Client feedback often comes as screenshots in emails or chats.

• Prompt: “Create improvement tasks from client feedback: Fix login issues, Enhance mobile app interface, Add new payment options, Improve customer support response time.”
• Value: Quickly translate client feedback into tasks, enhancing customer satisfaction and improving service.

5. Make Non-Editable PDF Content Actionable

Scenario: Important points are embedded in non-editable PDFs.

• Prompt: “Generate tasks from these PDF highlights: Update project timeline, review legal contract, organize team workshop, Analyze sales data.”
• Value: Ensure static PDF content is turned into actionable tasks, facilitating better project planning and execution.

Conclusion

By leveraging the AI image to text feature of the Windows snipping tool and Trovve AI’s task generation, you can significantly enhance your productivity. No more losing valuable insights or spending extra time manually entering tasks. Start converting your screenshots into actionable tasks today and see the difference in your workflow efficiency. Use these tools to ensure that every piece of information is captured, organized, and acted upon effectively, making your work process smoother and more efficient. 

With the Windows snipping tool’s AI image to text feature and Trovve AI’s task generation, you can boost your productivity. No more missing important insights or wasting time manually entering tasks. Turn your screenshots into tasks today with Trovve for free for 7 days and see how it can help you collect, manage, and use every piece of information better, making your work process easier and faster. 

 

This article continues from the previous one, ‘The Future of Blogging: From Ideas to Articles with Trovve AI and Microsoft Co-pilot ‘, which covers topics like: 

Trovve AI and Microsoft Co-pilot as blogging tools: How these two tools can help you blog faster, easier, and better, by managing your projects, generating content ideas, and assisting your writing. 

Setting up your blogging project: How to create your blogging project in Trovve, by adding project details, picking team members, and choosing a file storage location. 

Choosing and researching blog topics: How to pick topics that suit your business, by knowing your audience, matching your business goals, using your expertise, checking competitors, and listening to customers. It also recommends tools and ways to research topics, such as keyword research tools, competitor analysis, and search engine trends. 

Generating and managing blog content: How to use Trovve AI to produce and generate blog titles, make checklists, and assign blog tasks. It also briefly shows how to use Microsoft Co-pilot to draft and write the blog. 

How to use Microsoft Co-Pilot in Word

It’s important to know how to use Microsoft Co-pilot in Microsoft Word. There are two parts: the in editor co-pilot and the document analysis co-pilot. When you click on the main part of the word document, you will see an icon like the one below. It can help you write a copy in the document. The document analysis co-pilot is in the tool bar. You can use it for things like summarizing the document and getting insights like answering specific questions.

Co-Pilot icon

Co-Pilot icon for document analysis

Creating an outline with Microsoft Co-Pilot

One of the most important steps in writing a blog is creating a structured outline. An outline helps you organize your main points and sub-points in a logical and coherent way. It also helps you avoid repetition, confusion, and tangents in your blog content. Moreover, an outline helps you save time and effort by providing a clear roadmap for your writing process. Finally, an outline helps you align your blog content with your purpose, audience, and tone. 

Creating a blog outline can be challenging, especially if you are not sure what to include or how to structure it. That’s why using Microsoft Co-pilot can help you generate a high-quality outline in minutes. Co-pilot is a powerful AI tool that can assist you in creating content for various purposes and domains. Co-pilot can generate an outline based on your title, word count, and keywords. Here are the steps to create a blog outline with Co-pilot: 

1. Click on the Co-pilot icon in the body of the Word document.
2. Write a prompt that describes what you would like to do. For example, [Act as a content writer and write a blog outline for 1500 words with the title “How to write a blog with Co-pilot”]. You can also include some keywords or key phrases that you want to use in your blog content. Here is an example:

3. Press generate and wait for Microsoft Co-pilot to generate an outline for your blog. The outline will consist of a list of headings and subheadings, each with a brief description of what to include in that section. For example: 

            – Introduce the topic of writing a blog with Co-pilot 

            – Explain the benefits of using Co-pilot for blogging 

            – Provide a thesis statement that summarizes the main points of the blog 

Tip: To use a SharePoint or OneDrive document as reference material, you can either type ‘/ ‘and the file name or click on the file icon and browse SharePoint or OneDrive. You can add up to 3 documents.  

Once you have the outline, you can use Co-pilot to draft each section of your blog. To do this, highlight each heading and subheading, along with a brief description of what to include in this section and write a prompt to write that section. 

Generating Blog content from outline with Microsoft Co-Pilot

Longer blogs perform better on search engines, but AI writers often produce very short blog posts that are below 700 words. To generate longer blog copy, one technique is to do it section by section. To improve SEO, it is also important that the phrase is included in the first sentence of the blog, so we created a special prompt template you can use. 

To write each section’s introduction: 

• Select one section from the outline 
• Click on the Microsoft Co-Pilot icon and choose ‘write prompt’ 
• Click on the generate button to get Co-Pilot to generate copy 
• If you don’t like the copy, you can add more instructions Ex. Rewrite and include subheadings where relevant 
• If you need to edit your original prompt, just click on the pencil icon 
• Repeat for each section. 

Note: (Each time you generate a new section of the blog co-pilot inserts it under the old heading and description. You must delete the old section before you move on to the next.) 

Prompts for writing Copy

Introduction

 Compose the introduction section of the blog, and make sure to use the key phrase [key phrase] in the first sentence of the opening to clarify the point right away. Don’t use ordinary words that Ai often uses or dull, impersonal copy, aim for something original and captivating. 

Main Body

Write this section of the blog, include key phrase [key phrase] into sentences where relevant for SEO (Do not overuse). Don’t use ordinary words that Ai often uses or dull, impersonal copy, aim for something original and captivating. 

Conclusion

Write conclusion section of the blog, include key [CTA]. Don’t use ordinary words that Ai often uses or dull, impersonal copy, aim for something original and captivating 

Generating an FAQ

FAQs are great for SEO, and they also help answer readers’ questions especially when they did not take the time to read the whole blog. To generate an FAQ: 

• Create heading called FAQs at the bottom of the article  
• Then click below the heading and click on the Microsoft Co-pilot icon  
• Write a prompt that describes what you would like to do.  

FAQs prompt

Create a detailed list of FAQs for this article. Make sure the answers are clear and simple to understand for an audience unfamiliar with the topic. Think of questions the reader might have but only use answers based on the article. 

Final Thoughts

Writing a blog post can be a daunting task, especially if you are not sure how to structure your content, optimize it for SEO, and engage your readers. Fortunately, you don’t have to do it alone. With Microsoft Co-Pilot and Microsoft Word, you can get help from a powerful AI assistant that can generate copy, suggest ideas, and check your grammar and spelling. Co-Pilot can also create a detailed list of FAQs for your article, which can boost your SEO ranking and answer your readers’ questions. All you need to do is write a prompt that describes what you want Co-Pilot to do, and then click on the generate button. You can also edit your original prompt or the generated copy anytime you want. Co-Pilot and Word are the perfect tools for creating captivating and effective blog posts. Try them today and see the difference they can make for your writing. 

 

The future of blogging has come a long way since its inception in the late 1990s. Originally, blogs were simple online journals where individuals shared their thoughts, experiences, and personal stories. As the internet evolved, so did blogging. It transformed from a niche activity to a mainstream platform for sharing information, opinions, and expertise across diverse topics. Today, blogs are integral to digital marketing strategies, personal branding, and knowledge sharing. 

The rise of content management systems (CMS) like WordPress and Blogger made it easier for anyone to start a blog without needing extensive technical skills. As a result, blogging became more accessible, leading to an explosion of content on the web. Over time, blogs have become more sophisticated, incorporating multimedia elements like images, videos, and infographics to engage readers better. The focus has also shifted from personal narratives to more structured, informative, and value-driven content aimed at educating and engaging specific audiences. 

Overview of the Role of AI in Modern Blogging

Recently artificial intelligence (AI) has started to play a significant role in modern blogging. AI technologies are revolutionizing how content is created, optimized, and distributed, shaping the future of blogging. AI tools can analyze vast amounts of data to identify trending topics, suggest relevant keywords, and even generate content ideas. This helps bloggers and content creators stay ahead of the curve by producing timely and relevant content that resonates with their audience. 

AI-powered writing assistants, like Microsoft Co-pilot, can help draft, edit, and refine blog posts, ensuring they are well-structured and free of grammatical errors. These tools can also optimize content for search engines, increasing their visibility and reach. Moreover, AI can personalize content recommendations, making it easier for readers to find and engage with the most relevant blog posts. 

Introduction to Trovve AI and Microsoft Co-pilot: Shaping the Future of Blogging

Trovve AI and Microsoft Co-pilot are two powerful tools that are transforming the blogging landscape and shaping the future of blogging. Trovve AI is designed to streamline project management for bloggers, helping them organize their content creation process efficiently. From generating blog titles to creating checklists and managing tasks, Trovve AI simplifies the workflow, allowing bloggers to focus more on creativity and less on administrative tasks. 

Microsoft Co-pilot, on the other hand, serves as a comprehensive writing assistant. It helps bloggers draft outlines, write content, and optimize their posts for SEO. Co-pilot can suggest key phrases, recommend links, and even help generate FAQs based on the blog content. By integrating these tools into their blogging process, content creators can enhance their productivity, improve content quality, and ensure their blogs are both engaging and optimized for search engines. 

Together, Trovve AI and Microsoft Co-pilot offer a seamless, efficient, and innovative approach to blogging, making it easier than ever to go from ideas to well-crafted articles. 

Setting Up Your Blogging Project: Laying the Foundation for the Future of Blogging

Importance of Organizing Your Project

Effective organization is crucial for the success of any blogging project. When your project is well-organized, you can manage your time more efficiently, track your progress, and ensure that all necessary tasks are completed on schedule. Good organization helps prevent key details from slipping through the cracks and keeps you focused on your blogging goals. By having a structured plan, you can streamline your workflow, collaborate more effectively with team members, and produce higher-quality content, setting the stage for the future of blogging. 

Steps to Set Up Your Project in Trovve

To create a project in Trovve, navigate to the project section and click on “New Project.” 

Enter Project Details: 

• Project Name: Enter a descriptive project name, such as “3 QTR Blogs” to align with your campaign. 
• Get Ideas: You can use Trovve AI to generate project name ideas by clicking on “Get Ideas.” 
• Dates and Description: Fill out the start and end dates for your project. For the project description, you can use Trovve AI to generate content by clicking on “Help Me Write.” 

Select Team Members: 

• Choose the team members who will be involved in the project, such as copywriters, designers, and social media managers. Assign appropriate roles and permissions to each team member. 

Select File Storage Location: 

• Choose Location: Select a storage location in SharePoint or OneDrive. It is recommended to organize your blogs by campaign or project name. 
• Organize Subfolders: Create subfolders within your selected storage location: one for articles and another for images. 
• Set Default Folder: Choose these two subfolders as your project folders and set the articles folder as your default folder. 

By following these steps, you can set up your blogging project in Trovve efficiently. This structured approach ensures all team members are aligned and that your content is well-managed and easily accessible throughout the blogging process, paving the way for the future of blogging. 

Choosing and Researching Blog Topics: Pioneering the Future of Blogging

How to Select Relevant Topics for Your Business

Selecting relevant blog topics is essential for engaging your audience and driving traffic to your website. To choose topics that resonate with your business and contribute to the future of blogging, consider the following steps: 

• Identify Your Audience: Understand who your target readers are. Consider their interests, challenges, and the type of information they seek. 
• Align with Business Goals: Choose topics that align with your business objectives. Whether it’s promoting a product, educating your audience, or establishing thought leadership, your blog topics should support these goals. 
• Leverage Your Expertise: Focus on areas where your business has expertise. Sharing in-depth knowledge and insights can position you as an authority in your industry. 
• Analyze Competitors: Look at what topics your competitors are covering. This can help you identify gaps in content and opportunities to provide unique value. 
• Use Customer Feedback: Pay attention to questions and feedback from your customers. This can be a goldmine for relevant blog topics. 

Example Topic: “File Management in Microsoft 365”

An example of a relevant topic for businesses using Microsoft 365 is “File Management in Microsoft 365.” This topic can address common challenges, best practices, and tips for efficiently managing files within the Microsoft 365 ecosystem. 

Importance of Understanding Search Traffic and Ranking Difficulty

Before investing time in writing a blog post, it’s crucial to understand the potential search traffic and the difficulty of ranking for the chosen topic. This helps ensure your efforts are directed toward topics that can drive significant organic traffic to your website and contribute to the future of blogging. 

• Search Traffic: High search traffic indicates that many people are interested in the topic, which can lead to more visits to your blog. 
• Ranking Difficulty: Knowing how hard it is to rank for a topic helps you gauge the competition. Targeting keywords with moderate difficulty can yield better results, especially if your website is not yet highly authoritative. 

Tools and Methods for Conducting Topic Research

To effectively research traffic and ranking difficulty, you can use a variety of tools and methods: 

Keyword Research Tools: 

• Google Keyword Planner: Provides keyword ideas and search volume estimates. 
• Ahrefs: Offers insights into keyword difficulty, search volume, and competitor analysis. 
• SEMrush: Helps identify keyword opportunities and analyze search trends. 

Analyze Competitor Content: 

• Look at the top-ranking articles for your chosen topic. 
• Assess the quality and depth of their content. 
• Identify gaps that you can fill with your blog post. 

Search Engine Trends: 

• Use Google Trends to see how the interest in your topic changes over time. 
• Identify seasonal trends and plan your content calendar accordingly. 

By thoroughly researching your blog topics and understanding the search landscape, you can create content that not only attracts readers but also ranks well in search engine results. This strategic approach, aligned with the future of blogging, ensures your blogging efforts contribute to your overall business goals. 

Generating and Managing Blog Content

Using Trovve AI to Brainstorm and Generate Blog Titles

Trovve AI can significantly streamline the process of brainstorming and generating blog titles. Here’s how you can use Trovve AI to efficiently create engaging blog titles: 

Initiate the Process: 

• Go back to the project you set up earlier in Trovve. 
• Click on “Generate Task with AI,” either from the empty screen or the “Add New Item” screen. 

Enter Blog Information: 

• In the pop-up window, select “Custom Tasks.” 
• Enter the information about the blogs you want to create based on your research. For example, you might input: “Suggest 10 engaging blog titles related to and optimized for [topic].” 

Set Dates (Optional): 

• If you plan to use more than one of the suggested titles, you can set the task start and end dates so the AI can schedule them automatically. 

Generate and Select Titles: 

• Click on “Generate.” Trovve AI will provide a list of blog titles. 
• Select the ones you want to use and click “Add to Project.” This action will add the chosen titles as tasks to your project. 

Assign Blog Tasks: 

• Within the project, click on the three dots on the project tool bar  
• Choose the blog tasks and bulk assign them if needed. Assignees of these tasks will see them in their “To-Do” list and in their “Today” tab based on the start and end dates selected. If no dates are selected, Trovve AI will suggest tasks to the assignee based on their workload and task priorities. 
• Users can add the tasks to their list when they are ready to work on them. 

Importance of Having a Checklist for Blog Writing

Having a checklist is essential for ensuring that all necessary steps in the blog writing process are completed. A checklist helps maintain consistency, quality, and thoroughness in your blog posts. You can use Trovve Ai to generate a checklist There are two options: “Generate Steps to Do the Task” or “Use Checklist based on similar Tasks. 

If you choose to create a check list manually then all steps are covered. Define all the key steps involved in creating your blog post, from drafting, image creation to publishing and promoting on social media etc. One tip is to create the checklist once for one blog and use the generate checklist feature in Trovve with option to use suggest from similar tasks. This will search for other blog tasks and copy the checklist to the current task, facilitating the future of blogging by streamlining your workflow. 

Generating checklist – AI Generated

Generating checklist – Add all to task 

Conclusion

Trovve is a powerful project management tool that helps you and your team handle the blog writing process with easy integration with SharePoint, OneDrive and Co-pilot. Trovve Ai makes it easier to create appealing blog titles and turn them into tasks and checklists so you and your team can work effectively. In the next article we will demonstrate how you can generate your blog content with Microsoft co-pilot & Word 

Read the next article Drafting and writing blog copy: Microsoft Co-pilot & Microsoft word